Privacy Policy

Who we are

COPY is managed by Joanna Jowett and Charlotte Morgan. Our website address is:


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Types of data we collect

Website Cookies

When you visit our website, we use cookies to collect information about your visit. Cookies are small files placed on your computer when you browse our website. Using cookies, we collect information about the pages on our website that you visit.

We use this information to improve our website and understand how it’s being used. Our lawful basis for processing this information is your consent to our cookies policy. For a detailed description of what we collect and how we use it, please read our Cookies Policy.

Google Analytics

When you visit our website, we use a third party service, Google Analytics, to collect details of how you are using our website. We do this to find out how many people visit each part of our website.

Google acts as the data processor for this information.

This information is processed in a way that does not identify you. When you visit our website, we do not attempt to find out your identify and do not allow Google to do so.

Mailing Lists

When you ask to join our newsletter, we collect personal information about you. Our lawful basis for processing this information is your consent to contact when you join our newsletter.

We collect your name and email address. We use this information to keep you informed about our publications, events and opportunities, to contact you if we need to obtain or provide additional information, to check the information you’ve provided is right and to every now and then, to check that you’re happy for us to keep in touch. We never rent or trade email lists with other organisations.

When you confirm your subscription to our newsletter, we collect your Internet Protocol (IP) address using industry standard technology. From your IP address, we estimate your Latitude, Longitude, and Timezone. We use this information to better understand who is subscribed to our newsletter and where they come from.

We collect information when you open an email and click a link using industry standard technology to help us monitor and improve our newsletter.

You can unsubscribe from our newsletter at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing us at When you unsubscribe, we will remove you from our mailing list within 7 days.

We retain your personal information for 6 months from the date you unsubscribed or the date we receive confirmation that mail cannot be delivered to your email address – for example due to a typo in your email address, server problems, or an out-of-date email address.

We use a third-party provider MailChimp to deliver our newsletters and manage our subscribers. MailChimp acts as the data processor for this information. To find out more, please read MailChimp’s privacy notice and here.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. We never rent or trade email lists with other organisations.